Privacy Policy
Last updated: August 11, 2026
Overview
Rental Return ("we", "us", "the app") helps you build timestamped, GPS-tagged evidence of a rental car's condition at pickup and return. This policy explains what we collect, why we collect it, and the choices you have.
Information you provide
- Account: email address and password when you create an account, or the email address supplied by Google if you sign in with Google.
- Record details: rental company, odometer readings, fuel levels, agent name, and any notes you type or dictate.
- Media: photos, video walkaround clips, and audio notes you capture while creating a record.
Information captured with your permission
The app asks before using your device's sensors. Nothing is gathered silently:
- Location: GPS coordinates are captured only when you tap "Find my location" or start a new record.
- Camera: photos and video are captured only when you open a capture step.
- Microphone: audio is recorded only while you hold the dictate button or record an audio note. Recordings are transcribed to text and not retained as audio for longer than needed.
How we use your information
- To store and display your rental records so you can export or share them.
- To generate PDF evidence reports from the media and metadata you captured.
- To reverse-geocode GPS coordinates into a readable place name for your records.
- To authenticate you and keep your records private to your account.
How your data is stored and protected
Your records and media are stored in a private, per-account cloud database and storage bucket protected by row-level security. Only you can read or download your own records unless you choose to share them. Photos are compressed before upload to save data. We do not sell your data or share it with rental companies.
Third-party services
- Supabase (our managed backend) for authentication, database, and file storage.
- Google for optional sign-in.
- BigDataCloud for converting GPS coordinates to a place name.
- AI transcription for turning dictated audio into text. Audio is sent for transcription and is not used to train models.
Your choices
- You can deny location, camera, or microphone permission at any time in your device settings.
- You can delete any record, which removes its media and metadata.
- You can sign out or request account deletion by contacting us.
Data retention
Records and media are kept until you delete them. If you request account deletion, your records and associated files are removed.
Children's privacy
The app is not intended for children under 13, and we do not knowingly collect their information.
Changes to this policy
We may update this policy as the app evolves. We will update the "Last updated" date above whenever it changes.
Contact
Questions about this policy or your data? Email support@rentalreturn.app.